polycode

AI

AI that does real work.

Reading the paperwork nobody wants to type, answering questions from your own data, drafting the first version for a person to finish. Built into the software you use every day.

01 What we use it for

Reading, sorting and first drafts.

The work AI does well is the reading, sorting and drafting that takes up hours of a working week.

  1. 01 Reading paperwork

    Supplier bills, price books, plans and forms turned into structured data, ready to check and save.

  2. 02 Answers from your own data

    Ask in plain English and get an answer from your own records, with the records it came from.

  3. 03 First drafts

    Learning stories, quotes, emails and reports drafted from what you already have, for a person to finish.

  4. 04 Sorting and routing

    Incoming email, submissions and requests labelled and sent to the right person.

02 Ways we build it in

Where it lives is up to you.

An agent of its own, a panel in a system you already use, a chat on your website, or quiet work in the background. Often more than one.

Agent: Reorder stockRunning
  1. ✓Checked stock levels
  2. ✓Found 3 items below minimum
  3. ✓Compared prices from 2 suppliers
  4. ✓Drafted purchase order to Carters
  5. ●Waiting for your approval Approve
crm.yourcompany.nz
Harbour Joinery Ltd
yourbusiness.nz

Do you take Saturday bookings?

Yes, 8am to midday. Would you like me to book one?

Talk to a person
Your morning summary7:00am
12 new enquiries3 look urgent
2 invoices overdueReminders drafted
Stock low on 4 itemsOrder ready to approve
Reviews this week4.8 average

03 In our own products

AI in Stringline, PISTON and Oversite.

  • Trades

    Stringline

    Supplier bills, price books and plans read into structured data, so a quote starts from real prices.

  • Automotive workshops

    PISTON

    An assistant that answers from the workshop’s own jobs, customers and vehicles.

  • Early childhood education

    Oversite

    A learning journal where teachers note what they saw, and a first draft of the story is ready to finish.

04 How we use it

The rules we work to.

The same four on every project that touches AI.

  1. 01

    A person stays in charge

    Nothing is sent, paid or published until a person has checked it.

  2. 02

    It shows its working

    Answers link back to the record or document they came from, so they can be checked in a click.

  3. 03

    Your data stays yours

    We use providers whose business terms keep your data out of model training, and send only what a task needs.

  4. 04

    Only where it helps

    If a form, a rule or a search does the job better, we use that. We try it on your own documents before anyone relies on it.

Got something that needs building?

Tell us what it needs to do. We will tell you whether we are the right people for it.

Get in touch